Ensure Compliance, Avoid Delays, and Streamline the Import Process with Stile’s Expertise
What Every Business Needs to Know When Importing Goods into the U.S.
When importing goods into the United States, one role stands out as both critical and high-risk: the Importer of Record (IOR). Whether you’re a seasoned importer or stepping into global trade for the first time, failing to fully understand the responsibilities of the IOR can lead to costly delays, penalties, or even seizure of your cargo.
At Stile Associates, we help importers take control of the process ensuring full compliance, cost-efficiency, and seamless customs clearance. Here’s what you need to know.
What Is an Importer of Record (IOR)?
The Importer of Record is the legal entity or individual responsible for ensuring that imported goods comply with all laws and regulations of the destination country in this case, the U.S.
The IOR is accountable for:
- Filing correct documentation with U.S. Customs and Border Protection (CBP)
- Ensuring compliance with all import laws and regulations (including Partner Government Agencies like FDA, USDA, EPA)
- Paying all duties, tariffs, and fees
- Maintaining proper records (for up to 5 years)
- Arranging the release and delivery of cargo
Think of the IOR as the responsible party on the import transaction the one who signs the dotted line and bears the risk..
Common Mistakes That Can Cost You
1. Incorrect or Incomplete Documentation
Mistakes in the commercial invoice, packing list, or HTS classification can delay your shipment and incur penalties.
2. Underestimating Duty and Tax Obligations
If you miscalculate customs duties or use the wrong tariff classification, you may face back charges, audits, or fines.
3. Not Understanding PGA Requirements
Some goods require prior clearance from other agencies such as the FDA for food products or EPA for chemicals. Ignoring this can cause full shipment holds.
4. Assigning IOR to the Wrong Party
Non-resident importers sometimes assign the IOR role to a freight forwarder or customs broker without fully understanding the implications. This can create legal exposure and supply chain bottlenecks.
5. Poor Recordkeeping
CBP requires IORs to keep all import records for 5 years. Failure to maintain accurate and retrievable records may result in regulatory scrutiny or loss of import privileges.
Best Practices for Importers of Record
At Stile Associates, we guide our clients to mitigate risk and avoid compliance pitfalls. Here’s how you can stay ahead:
Work with a Licensed Customs Broker
A knowledgeable broker (like Stile) ensures proper documentation, tariff classification, and duty calculation, while keeping you up to date with changing regulations.
Understand Product-Specific Regulations
Does your product require labeling, inspection, or testing? Are there country-of-origin requirements? Stile provides product-level compliance support.
Leverage Technology
We offer real-time cargo tracking, automated alerts, and full visibility of your import lifecycle from entry filing to final delivery.
Stay Informed on Regulatory Changes
CBP, USTR, and other agencies frequently update rules and tariffs. Our compliance team monitors these updates and keeps your business compliant.
Get Educated on IOR Liabilities
Ultimately, the IOR is responsible for the shipment, regardless of third-party involvement. Understand your role or partner with someone who does.
Why Choose Stile Associates as Your Logistics Partner?
Since 1968, Stile Associates has been helping importers and exporters navigate U.S. Customs, global regulations, and supply chain complexity.
Whether you’re acting as IOR yourself or need assistance as a non-resident importer, we provide:
- Customs Brokerage with CTPAT Certification
- Freight Forwarding & Global Cargo Management
- Stile Real-Time Tracking Platform
- IOR Guidance and Compliance Consulting
- Over 50 Years of Experience in International Trade
Final Thought
Being the Importer of Record is more than just a title it’s a legal and financial responsibility. With the right partner, it becomes a strategic advantage.
Don’t let errors hold up your cargo or expose you to audits. Partner with Stile Associates your trusted advisor in customs, compliance, and global logistics.
Don’t let paperwork slow your business down. Let Stile handle it.
Choose Stile — Your Smartest Move in Global Trade
Whether you’re shipping across the country or across continents, Stile Associates is the strategic partner that helps you build a smarter, more resilient supply chain.
Since 1968, we’ve been delivering peace of mind and performance. Let’s take your logistics to the next level together.
Visit us at www.stileintl.com
Or contact us at stevenheid@stileintl.com
Stile Associates – Trusted. Proven. Personal.
Stile Real Time Cargo Tracking with Global Visibility.
